How To Ensure Sensitive Business Documents Remain Protected

By Adriana Noton

If you own a business, you know how much paperwork can pile up. Because most documents contain some type of information that is sensitive, you want to make sure your documents remain protected and out of the hands of criminals seeking information to commit such criminal activities as fraud, identity theft, and corporate espionage. If sensitive information is stolen, you run the risk of permanent damage to your business. As well, your customers, clients, vendors, and employees are at risk of becoming victims of fraudsters. Today every business needs to institute a security protocol that protects their documents. Below is a guide on how to ensure secure your sensitive business documents remain protected:

On-Site Document Security Plan

Businesses are always creating documents that contain sensitive information. It is important that employees are educated on how to handle sensitive documents. For instance, confidential documents should never leave the office. As well, they should never be tossed in the garbage. Dumpster diving is a common criminal practice where people will search through garbage dumpsters looking for documents with sensitive information such as bank account numbers, client lists, and documents containing just about any type of personal, financial, and confidential business information. Never put your documents in a recycling bag and place them on the curb for recycling pick up. In addition, never put your documents through a shredder that just leaves the remains in strips that can be easily put back together.

Use a Document Shredding Company

The safest way to dispose of your sensitive documents is to hire a document shredding company. These companies have a strict shredding process that ensures complete protection of the documents and complete shredding of the papers so they can never be restored. As well, you will be in compliance with government laws regarding the proper destruction of sensitive documents. The document destruction company will have representative come to your location to pick up the documents to document destruction verifying the documents were permanently destroyed. If you choose on-site shredding, you can actually watch the shredding of the documents through a CCTV. The finely shredded remains are taken to a recycling facility. Using a document shredding company provides liability protection and gives employees, clients, customers, and their vendors peace of mind knowing that their personal and financial information is never stolen. Hiring a document shredding company will significantly eliminate the risk of document theft.

No matter what size business you own, having a document security protocol is vital to ensuring complete protection of your sensitive information. Not only must employees understand the document security policy and follow it, but it is important to dispose of the documents properly and securely. Using the services of a document shredding company will ensure the documents are never lost, stolen, or misplaced. Including a document shredding service is an essential part of a document security plan. Because sensitive information is so highly sought after these days, having a comprehensive security protocol should be part of ever business or organization’s business operations.

About the Author: Premier provider of

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